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           Management system record-keeping in an Approved Maintenance Organization (AMO) encompasses various aspects, including quality management, safety management, training, and compliance monitoring. Here’s a comprehensive guide to effective management system record-keeping in an AMO: Key Areas of Record-Keeping Quality Management System (QMS) Records : Quality Manuals and Procedures : Documentation of policies, processes, and procedures. Audit Reports : Internal and external audit reports, including findings and corrective actions. Non-Conformance Reports (NCRs) : Records of non-conformances, root cause analyses, and corrective actions. Inspection Records : Details of inspections, findings, and corrective actions taken. Supplier Evaluations : Records of supplier assessments, audits, and performance reviews. Safety Management System (SMS) Records : Safety Reports : Incident, accident, and hazard reports. Risk Assessments : Documentation of identified r...

(a) In the case of commercial air transport, in addition to the requirements of M.A.305,  an          operator shall use an aircraft technical log system containing the following  information for      each aircraft:      1. information about each flight, necessary to ensure continued flight safety, and;      2. the current aircraft certificate of release to service, and;      3. the current maintenance statement giving the aircraft maintenance status of  what scheduled and out of phase maintenance is next due. The maintenance  statement may be kept at the operators engineering office: and;     4. all outstanding deferred defects rectifications that affect the operation of the  aircraft,     5. any necessary guidance instructions on maintenance support arrangements. (b) The aircraft technical log system and any subsequent amendment shall be  approv...

               When an owner/operator arranges for the relevant maintenance organisation to retain  copies of the continuing airworthiness records on their behalf, the owner/operator will  continue to be responsible for the retention of records. If they cease to be the  owner/operator of the aircraft, they also remain responsible for the transferring the  records to any other person who becomes the owner/operator of the aircraft.                Keeping continuing airworthiness records in a form acceptable to DGCA normally means in paper form or on a computer database or a combination of both methods . Records stored in microfilm or optical disc form are also acceptable.                All records  should remain legible throughout the required retention period.  Paper systems should use robust material, which can withstand normal han...

                                        M.A.305 Aircraft Continuing Airworthiness Record System                (a) At the completion of any maintenance, the certificate of release to service  required by point M.A.801 or point 145.A.50 shall be entered in the aircraft  continuing airworthiness records. Each entry shall be made as soon as  practicable but in no event more than 30 days after the day of maintenance  action.               (b) The aircraft continuing airworthiness records shall consist of:                         (i) an aircraft logbook, engine logbook(s) or engine module log cards, propeller logbook(s) and log cards for any service life limited component as  appropriate, and,           ...

(a)  Each owner or operator shall keep the following records for the periods specified in paragraph (b) of this section: (1) Records of the maintenance, preventive maintenance, and alteration and records of the 100-hour, annual, progressive, and other required or approved inspections, as appropriate, for each aircraft (including the airframe) and each engine, propeller, rotor, and appliance of an aircraft. The records must include-- (i) A description (or reference to data acceptable to the Administrator) of the work performed;  (ii) The date of completion of the work performed; and (iii) The signature, and certificate number of the person approving the aircraft for return to service. (2) Records containing the following information: (i) The total time in service of the airframe, each engine, each propeller, and each rotor. (ii) The current status of life-limited parts of each airframe, engine, propeller, rotor, and appliance. (iii) The time since last overhaul of all ...

An owner or operator shall ensure that a system has been established to keep the following records for the periods specified: 1. All detailed maintenance records in respect of the aircraft and any life-limited component, at least 24 months after the aircraft or component was permanently withdrawn from service. 2. The total time and flight cycles as appropriate, of the aircraft and all life-limited components, at least 12 months after the aircraft or component has been permanently withdrawn from service. 3. The time and flight cycles as appropriate, since last scheduled maintenance of the component subjected to a service life limit, at least until the component scheduled maintenance has been superseded by another scheduled maintenance of equivalent work scope and detail.                                                      ...